Travel

Is your ID a "RealID"? 
The U.S. Department of Homeland Security recently established new “RealID” minimum security standards for driver’s licenses and state identity cards used for boarding domestic flights in the U.S. Beginning in 2018, residents of certain states may need additional identification documents to clear security. Click here for more information and to see whether identification issued by your state complies with new security standards.  In advance of your departure for #AGS18, we strongly suggest contacting your carrier to confirm your identification documents will be valid for travel.

The AGS 2018 Annual Scientific Meeting (#AGS18) will take place May 3-5 (pre-conference May 2) at the Walt Disney World Swan and Dolphin Hotel in Orlando, FL. The Swan and Dolphin Hotel is located at:

1500 Epcot Resorts Boulevard
Lake Buena Vista, FL 32830
Reservations: 888-828-8850

The AGS negotiated special rates for attendees at the Swan and Dolphin Hotel. The hotel reservation site opened December 11, 2017. This negotiated room block is now sold out and available for waitlist only. An additional block of rooms has been secured at the Sheraton Lake Buena Vista Resort. The AGS meeting rate at the Buena Vista is $189 single/$199 double + applicable taxes. This rate will be available through Monday, April 9 or until the rooms are sold. Additional information is available on the AGS Accommodations page.

Ground Transportation

Mears Transportation (Shuttle Services to/from Orlando International Airport) is the preferred transportation service provider of the Swan and Dolphin hotel.  Make reservations online at: http://www.mearstransportation.com/ or by calling: 855-463-2776. Fees are as follows:

 

Approximately

Approximately

Per Adult

$23.00 (one-way)

$37.00 (round trip)

Per Child (ages 4-11)

$18.00 (one-way)

$28.00 (round trip)

*All prices are approximate and subject to change

Swan and Dolphin Transportation

The Swan and Dolphin offers transportation to/from Orlando International Airport. The approximate fees are listed below: 

From airport to hotel (one-way fee*):

Approximately

Sedan (up to 4 people)

$93.00

SUV (up to 5 people) or VAN (up to 8 people)

$112.00

Taxi Service

$75.00

Limousine (up to 7 people - includes 15% gratuity)

$232.30

From hotel to airport (one-way fee*):

Approximately

Sedan (up to 4 people)

$78.00

SUV (up to 5 people) or VAN (up to 8 people)

$78.00

Taxi Service

$63.00

Limousine (up to 7 people - includes 15% gratuity)

$195.00

Note: While our limousines hold 8 passengers, large amounts of luggage may require an additional vehicle. 

Parking

Parking at the Walt Disney World Swan and Dolphin: 

 

Self-Parking Fees

Valet Parking Fees

Non-Registered Guest (visiting the hotel but is not staying overnight)

$20.00 for each exit

$30.00 for each exit

Registered Guest ( Staying at the Swan and Dolphin)

$20.00 + tax per day

$30.00 + tax per day

The AGS does not validate parking.

Travel

Beginning January 22, 2018, new TSA guidelines mandate that residents of these states will need a valid US passport to board flights domestic travel: Kentucky, Maine, Minnesota, Missouri, Montana, Oklahoma, Pennsylvania, South Carolina, and Washington. Since passport applications can take approximately four to six weeks for processing, we urge you to plan ahead now. Visit www.tsa.gov and click on “Real ID” for the TSA’s guidelines on acceptable ID.  Also visit your local government for your specific state requirement.

International Attendee Travel Information

Due to increased security for citizens and visitors, the U.S. has updated its policies for visas. Specific information on passport and visa documents required to visit from other countries can be found here. If you require a visa to visit the U.S., it is recommended that you apply as soon as possible for timely processing of your documents.

If you require a personal Letter of Invitation for visa purposes to attend the meeting, email Dennise McAlpin at dmcalpin@americangeriatrics.org.