Policies & Procedures

Following is a list of key policies and procedures enforced at the American Geriatrics Society Annual Scientific Meeting.

Name Badge

For your safety and security, all attendees, exhibitors, staff and suppliers are required to wear their name badge to have access to the AGS Annual Meeting.

Admission to Pre-Conference Sessions

If you purchased a ticket for an additional fee pre-conference session, the ticket was included with your name badge. Tickets for sessions that are not sold out can be purchased at the registration desk.  Only attendees holding tickets for these sessions will be admitted.

Guest Pass Policy

Guest passes are available for purchase. Registered guests may include family members (16 years of age or older) or friends who are not in the medical industry. AGS members, those eligible for AGS membership, and nonmember healthcare professionals must register at the full registration fee to attend educational sessions, receive CME credits, and visit the exhibits. Each pass is good for one day only. 

Lactation Room

If you are a nursing mother, you are welcome to nurse wherever you feel comfortable. If you are looking for a more private space to nurse or pump, you can use AGS’ private Lactation Room.

Children

  • Education Sessions: Because of the professional nature of the program, children are not allowed in education sessions since they may distract the speakers and other attendees.
  • Exhibit Hall: For safety reasons, children are not permitted in the exhibit hall or poster halls.

Messages

Messages for meeting attendees may be posted on the bulletin board in the meeting registration area.  Incoming messages for attendees that are received at the meeting registration desk will also be posted here.

Photography Policy

A professional photographer and/or videographer may be present at the AGS Annual Meeting. By registering for the meeting, you understand that your image may appear in photographs and/or videos and grant AGS and their representatives and employees the right to take photographs and/or videos of you and your property in connection with the above-identified event as well as to copyright, use, and publish the same pictures in print and/or electronically. You agree that AGS may use such photographs and/or videos of you with or without your name and for any lawful purpose, including publicity, illustration, advertising, and Web content, without your express written or verbal permission.

Special Needs Accommodations

The AGS wishes to take steps to ensure that no individual with a disability is excluded, denied services, segregated or otherwise treated differently than other individuals because of the absence of auxiliary aids or services.  If you need any auxiliary aids or services identified in the Americans with Disabilities Act, please contact the AGS at 212-308-1414, or email your written request to: info@americangeriatrics.org. Unless advised with adequate notice prior to the meeting of any special requirements due to disability, the AGS cannot guarantee that the requested services or equipment will be available.

Smoking Policy

Smoking is not permitted at any AGS function.  

Cancellation/ Refund Policy

Cancellation of registrations must be received in writing no later than Friday April 17, 2020. No refunds will be issued after Friday April 17 for cancellations or no-shows. Substitutions are permitted if requested in writing. Please send cancellation or substitution requests by email to AGS@showcare.com or by fax to 1-888-695-5498. Refunds will be issued no sooner than 45 days following the meeting and are subject to the following processing fees:

  • On or before April 1, 2020: $50 processing fee
  • April 2 – April 17, 2020: $100 processing fee
  • After April 17, 2020: No refunds will be issued